SPECIAL BIDS AND AWARDS COMMITTEE FOR
THE IGOVPHIL PROJECT (BAC4IGOV)

 

Supplemental Bid Bulletin No. 2

 

SUPPLY AND DELIVERY OF PKI SOFTWARE LICENSE AND TECHNICAL SUPPORT 

Bid Reference No. BAC4IGOV-2016-10-011 (NEGO)

 

After considering the queries, clarifications, recommendations and suggestions, the BAC4IGOV hereby decides to include, revise, amend, delete and/or adapt the following provisions:

 

ITEM NO. QUERY BAC4IGOV’S RESPONSE
1 Schedule of requirement is under Section V on Bid Documents but stated on the checklist is under Section (Technical Specification). Please clarify which to follow, Title or Section Number? Please follow what is stated in B.2 (b) of Section II. Instruction to Invited Suppliers (IIS) / Proposal Data Sheet (PDS). Schedule of Requirements is Section V.
2 Technical Specification is under Section VI on Bid Documents but stated on the checklist is under Section VII (Proposal Form). Please clarify which to follow, Title or Section number. Please follow what is stated in B.2 (b) of Section II. Instruction to Invited Suppliers (IIS) / Proposal Data Sheet (PDS). Technical Specifications is Section VI.
3 Financial Bid Form and Detailed Financial Breakdown use same Annex VI but on the checklist Financial Bid Form should be Annex V. Please clarify which to follow. Financial Bid Form and Detailed Financial Breakdown are Annex V and Annex VI, respectively. Please see table below for the changes in provisions.
4 We hope to clarify that we shall be submitting “Malaysia Equivalent or no equivalent” business documents, if available. Based on the Eligibility requirements here are our documents that we can provide and non-equivalent thereof for SecureMetric Technology Sdn Bhd:  

Per Section 23.2 of the IRR of RA 9184, and we quote

 

“Subject to Section 37.1. of this IRR, in the case of foreign bidders, the foregoing eligibility requirements under Class ‘A’ Documents may be substituted by the appropriate equivalent documents, if any, issued by the country of the foreign bidder concerned.

 

 

The eligibility requirements or statements, the bids, and all other documents to be submitted to the BAC must be in English, it must be accompanied by a translation of the documents in English.

 

The documents shall be translated by the relevant foreign government agency, the foreign government agency authorized to translate documents, or a registered translator in the foreign bidder’s country; and shall be authenticated by the appropriate Philippine foreign service establishment/post or the equivalent office having jurisdiction over the foreign bidder’s affairs in the Philippines.”

 

Verification and validation of the submitted Class ‘A’ Documents of the foreign JV partner will be done during post qualification.

SecureMetric Technology Inc (PH) “Equivalent” Document of SecureMetric Technology Sdn Bhd (MY)
SEC Registration Certificate Certificate of Incorporation of Private Company (Suruhanjaya Syarikat Malaysia or SSM – Companies Commission of Malaysia)
Articles of Incorporation Memorandum and Articles of Association
Business / Mayor’s Permit 1. Letter of exception dated 17 July 2013 from the Local Council of Kuala Lumpur (DBKL) that SecureMetric Technology Sdn Bhd is exempted from having a business permit.

2. “Form 9” from the Malaysia Registra of Companies (Proof that SecureMetric Technology Sdn Bhd is legally incorporate in Malaysia under Company Act 1965 which is the same as the SSM equivalent to Philippine SEC)

2015 Annual Income Tax Return (with EFPS submission with received stamp by BIR) “Form C” – 2015 Annual Tax Return (Online submission for the Tax Government of Malaysia

 

1st page is in English and the 2nd page onwards are formatted in Malay and no translation in English can be downloaded.

 

“Form C” is issued annually and now quarterly document is issued.

 

Does this require authentication?

VAT Returns GST is issued monthly which can issue the latest 6 months.

 

Does this require authentication? If so, can we compile as set under one file of authentication?

 

ORIGINAL PROVISION AMENDED PROVISION
Section II. Instruction to Invited Suppliers (IIS) / Proposal Data Sheet (PDS)

B.2.(a)(v)

Statement of Completed Single Largest Contract of Similar Nature within the last five (5) years from the date of submission and receipt of bids equivalent to at least Fifty Percent (50%) of the ABC. (Annex I-A) Statement of Completed Single Largest Contract of Similar Nature within the last five (5) years from the date of submission and receipt of bids equivalent to at least Fifty Percent (50%) of the ABC. (Annex I-A)

 

For this project, “similar in nature” shall mean “Technical Support, Software Licenses, or Server Equipment Warranty”

Section IV. Special Conditions of the Contract (SCC)

6.2.

Delivery of the Goods shall be made by the Supplier in accordance with the terms specified in Section VI. Schedule of Requirements. The details of shipping and/or other documents to be furnished by the Supplier are as follows: Delivery of the Goods shall be made by the Supplier in accordance with the terms specified in Section V. Schedule of Requirements. The details of shipping and/or other documents to be furnished by the Supplier are as follows:
The Supplier is required to provide all of the following services, including additional services, if any, specified in Section VI. Schedule of Requirements. The following items are required: The Supplier is required to provide all of the following services, including additional services, if any, specified in Section V. Schedule of Requirements. The following items are required:
Section VII. Proposal Forms
Annex VI Financial Bid Form Annex V Financial Bid Form
Section X. Checklist of Requirements
Compliance with the Schedule of Requirements (Section VI) Compliance with the Schedule of Requirements (Section V)
Compliance with the Technical Specifications (Section VII) Compliance with the Technical Specifications (Section VI)

 

 

All terms, conditions and instructions to bidders specified in the Bidding Documents inconsistent with this Bid Bulletin are hereby superseded and modified accordingly.

 

Please use the following forms attached in this Supplemental Bid Bulletin No. 2:

  • Revised Detailed Financial Breakdown as of 10 November 2016

 

For a copy of this announcement and the attached forms, please click on the link below:
Supplemental Bid Bulletin No. 2 – Supply and Delivery of PKI Software License and Technical Support

 

For information and guidance of all concerned.
Issued this 10th day of November.

 

 

 

JOHN HENRY D. NAGA
Chairperson, BAC4IGOV