DICT BIDS AND AWARDS COMMITTEE

(DICTBAC)

 

Supplemental Bid Bulletin No. 1

 

SUPPLY AND DELIVERY OF THREE (3) BRAND NEW UNITS OF SMART LAB AND VARIOUS ICT EQUIPMENT FOR THE STRATEGIC RESEARCH AND DEVELOPMENT SERVICE DIVISION LABORATORY PROJECT

 

Bid Reference No. DICTBAC-2016-09-009

 

After considering the queries, clarifications, recommendations and suggestions, the DICTBAC hereby decides to include, revise, amend, delete and/or adapt the following provisions:

 

ITEM NO. QUERY DICTBAC’S RESPONSE
1 The former name of our company is GatePacific Circuits, Inc. Would there be any conflict if we submit supporting documents under our former company name? There is no conflict. However, validation of the authenticity of the submitted documents shall be done during the Post Qualification.
2 For the statement of single (1) largest completed contract of similar in nature within the last five (5) years from date of submission and receipt of bids amounting to at least fifty percent (50%) of the approved budget of the contract,

 

 

2.1. Is a data acquisition project accepted? In the said project, we also delivered hardware components (controller and modules).

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.2. The project cost was P645,109.44. Can this be accepted even if it is slightly less than the 50% of the ABC which is P698,422.50?

 

 

 

 

 

 

 

 

 

As per Clause 5.2 of Section III Bid Data Sheet (BDS), similar in nature for Lot 1 Supply and Delivery of Three (3) Units of Smart Lab (All-In-One Equipment) for the SRDSD Laboratory Project shall mean “Electronic Test and Measurement Equipment”. Data Acquisition (DAQ) is the process of measuring on electrical or physical phenomenon such as voltage, current, temperature, pressure, etc. Hence, the data acquisition project (e.g. controller and modules) is considered similar   in nature for the electronic test and measurement equipment.

 

 

We are amending Clause 5.4 of Section III. BDS to, “The Bidder must have completed, within the last five (5) years from the date of submission and receipt of at least one (1) single contract of similar nature amounting to at least fifty percent (50%) of the ABC of the lot being bid OR  at least two (2) contracts of similar in nature, the aggregate of which should be equivalent to at least twenty five (25%) of the ABC of the lot being bid.”
Please refer to table below for the amended provisions in the bidding documents.

 

3 I would like to clarify the Business/Mayor’s Permit requirement. Since our company location is under PEZA, can we submit a PEZA Certificate of Registration instead? As per consultation with GPPB, it is clearly stipulated that Mayor’s permit is the required Eligibility Document and no equivalent document shall be accepted.

Section 23.1.(a)(ii) of the Revised IRR of RA 9184 provides that, “Mayor’s permit issued by the city or municipality where the principal place of business of the prospective bidder is located”.

 

Please note though that in the 2016 Revised IRR of RA9184 which will take effect on 28 October 2016 will allow the submission of equivalent document for Exclusive Economic Zones or Areas.

 

But since the bid opening for this Project will be on 03 October 2016, the law that is currently in effect is the “The Revised IRR” which was approved by the Government Procurement Policy Board through its Resolution 03-2009, dated 22 July 2009, and published in the Official Gazette on 03 August 2009. The said IRR took effect thirty (30) days after its publication or on 02 September 2009.

 

ORIGINAL PROVISION AMENDED PROVISION
Section I.

Invitation to Bid

5.    A prospective Bidder should have completed within the last five (5) years from the date of submission and receipt of bids at least one (1) single contract of similar nature amounting to at least fifty percent (50%) of the ABC.

 

5. A prospective Bidder should have completed within the last five (5) years from the date of submission and receipt of bids at least one (1) single contract of similar nature amounting to at least fifty percent (50%) of the ABC OR at least two (2) contracts of similar nature, the aggregate amount of which should be equivalent to at least fifty (50%) of the ABC, the largest of these contracts must be equivalent to at least twenty five (25%) of the ABC.
Section III. Bid Data Sheet

5.4.

The Bidder must have completed, within the last five (5) years from the date of submission and receipt of at least one (1) single contract of similar nature amounting to at least fifty percent (50%) of the ABC. The Bidder must have completed, within the last five (5) years from the date of submission and receipt of at least one (1) single contract of similar nature amounting to at least fifty percent (50%) of the ABC of the lot being bid OR  at least two (2) contracts of similar in nature, the aggregate of which should be equivalent to at least twenty five (25%) of the ABC of the lot being bid.

 

 

Section III. Bid Data Sheet

12.1(a)(v)

Statement of Completed Single Largest Contract from January 2011 up to the day before the deadline for the submission bids of similar in nature equivalent to at least fifty percent (50%) of the ABC. (Annex I-A);

 

Statement of Completed Single Largest Contract of Similar Nature Within the Last Five (5) Years From the Date of Submission and Receipt of Bids equivalent to at least fifty percent (50%) of the ABC of the lot being bid or Statement of At Least Two (2) Completed Contracts of Similar Nature Within the last Five (5) Years From the Date of Submission and Receipt of Bids, the Aggregate of Which Should be Equivalent to at least Fifty Percent (50%) of the ABC, and the Largest of These Similar Contract Must be Equivalent to at Least Twenty Five Percent (25%) of the ABC of the lot being bid (Annex I-A)

 

All terms, conditions and instructions to bidders specified in the Bidding Documents inconsistent with this Bid Bulletin are hereby superseded and modified accordingly.

 

Please use the following forms attached in this Supplemental Bid Bulletin No. 1:

  • Revised Statement Of Completed Single Largest Contract Of Similar Nature Within The Last Five (5) Years From The Date Of Submission And Receipt Of Bids Equivalent To At Least Fifty Percent (50%) Of The ABC Of The Lot Being Bid Or Statement Of At Least Two (2) Completed Contracts Of Similar Nature Within The Last Five (5) Years From The Date Of Submission And Receipt Of Bids, The Aggregate Of Which Should Be Equivalent To At Least Fifty Percent (50%) Of The ABC, And The Largest Of These Similar Contract Must Be Equivalent To At Least Twenty Five Percent (25%) Of The ABC Of The Lot Being Bid as of 26 September 2016

 

For information and guidance of all concerned.To download this bid document, click on the link below:

Supplemental Bid Bulletin No. 1-Supply And Delivery Of Three (3) Brand New Units Of Smart Lab And Various Ict Equipment For The Strategic Research And Development Service Division Laboratory Project

Issued on this 26th day of September.

 

 

 

 

NESTOR S. BONGATO

Chairperson, DICTBAC